Will your documents be here tomorrow? If they are, will you be able to access them? Chances are the software systems used to create them will cease to exist in the coming years. What plan do you have in place to ensure your archives are readable in the future?
From former users of VHS tapes and zip disks, to those whose files were created in older versions of Word, WordPerfect or Lotus, all have a story about how they can no longer read or search through their digital media because the device or software needed to display or print the files no longer exists. What about today’s digital media? Will it too become unreadable along with the increasing volumes of traditional media documents (paper, microfilm and microfiche) that need to be searched and distributed across global networks with their digital counterparts?
Organizations faced with growing collections of electronic and non-electronic documents will need to manage, preserve, and make them searchable and available both now and in the future. The question is how. One answer is to convert all documents, both paper and digital, into a format that supports long-term preservation—one that preserves
documents electronically so they always display as exact replicas of their originals. Hence, a viable preservation format must not only be device-independent but also self-contained and self-documenting, with no access restrictions (like encryption).
For More Information Please Click: PDF and Records Management Strategy
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